The Art of Planning a Meeting With Web 2.0
There are so many details to keep in mind while planning a meeting, it sometimes makes you feel your head is about to explode. Would you like to spend more time discussing your strategies rather than doing logistics? It's easier than you might think! Thanks to the Web 2.0, there is a wide variety of well-designed tools that will simplify your life. We made you a top 5 of our favourite essential tools.
With its millions of users, Doodle is certainly well-known as a great scheduling tool. Indeed, it helps you validate your colleagues’ availability and find the best date for everyone only with a few clicks. Several clever features make this free tool very effective, such as:
- A quick view of the participants’ availability
- Synchronization with your personal calendar and your contact list (Google, Outlook, iCal, etc.)
(Image source: www.doodle.com)
Moreganize gathers four collaborative features: a scheduling tool, a poll organizer, a creator of surveys and shared to-do lists. Our favorite one is the shared to-do list. With this feature, you can assign tasks during meetings and everyone has immediately access to the list. Say goodbye to confusion during tasks assignment or to the painful task to transcribe the list and send it to everyone!
(Image source: www.moreganize.com)
During meetings, too much time is lost in reviewing everyone’s tasks when it would be more useful to focus on strategies and decision making. Wrike, a project management tool, allows you to see at a glance the progress of a project in real time. This way, you can identify critical tasks and, if necessary, reallocate them based on your resources’ availability. Project management never have seemed so easy!
(Image source: www.wrike.com)
Many people still use the old method of colored Post-it to note their ideas during brainstorms. Although this is a proven method, it has its limitations when comes the time to share the result of your brainstorm with others. This is how MindMeister gets interesting. With this tool, you can design mind maps by adding images, attachments and hyperlinks to all your brainstorms.
(Image source: www.mindmeister.com)
The job of meeting secretary is not always easy, especially if the group surf on the internet to look for inspiration. Evernote will certainly lighten this task. This application allows you to consolidate all your internet searches and notes in folders, thus simplifying your workflow. A nice feature is that Evernote syncs all your devices.
(Image source: www.evernote.com)
These five tools are only a few among many others. You have to find the one that will best suit your own needs. Meanwhile, if you need help with the logistics of your meeting, we currently manage over
80 meeting rooms in our establishments across Quebec. Trust our teams to organize your corporate event, convention and business meeting, and be assured that your event will live up to your expectations.